Trailer asset is a set of information about a certain trailer. Once created, these assets can be used for visual representation of a physical trailer - where is it located, what order is it delivering right now or in the past, etc.
When creating a new trailer asset firstly, make sure that trailers create permission is enabled. This guarantees that users have the necessary access rights to initiate the asset creation process within the system. If permissions are not granted, ask your company admin for assistance.
Accessing Trailers asset
To access the asset, firstly go to Assets and then select Trailers:
The number 345 near the Trailers indicates how many active trailer assets there are at the moment;
Trailers window will be shown, where the current trailers will be visible:
On the top of the screen the view of trailers can be selected. When selecting Map view the trailers will be shown on a map (more information about the map view and trailer can be found here):
On the top of the screen the search bar is located, where the Trailers can be searched;
The trailers can be filtered out on specific criteria - select the filter from the list, and the results will be presented according to it
Status filter (explains the trailer status information);
Abandoned;
Available;
Deadhead;
Inactive;
In use;
In the shop;
In the shop on road;
Preloaded;
Terminated;
Unloading;
Company filter - select the company form the dropdown list;
Owner filter - select the owner from the dropdown list;
Last used filter - select the days when the trailer was last used:
>3 days;
>7 days;
>20 days;
Last GPS update filter - select the hours of the last GPS update:
>4 hours;
>24 hours;
>72 hours;
List/Map view
Basic information will be presented - default view:
Trailer number;
Status of the trailer;
Trailer type;
Trailer length;
Current trailer location;
Information when the trailer was used the last time;
Last GPS update;
Next trailer inspection date.
The list view can be customized if needed by simply pressing on the three-bar icon on the top-right side of the screen:
A new window will pop up where the list view can be edited:
There is other option to view the trailers - Map view. More information about trailer map view can be accessed here.
Adding a new Trailer asset
To add a new trailer press on Add trailer at the top-right of the screen;
A new window will pop up, enter the following information:
Trailer number;
VIN code;
License number;
License state;
Year the trailer was made;
Make;
Model;
Ownership type:
Company owned;
Owner-operator owned;
Company under which the trailer is;
Terminal;
Trailer type:
Van;
Reefer;
Flatbed;
Trailer length:
20'
45'
48'
53'
Cost of the trailer;
Date in service;
Date when the inspection is expiring;
Select truck components and systems from the following:
TPMS - is primarily designed to enhance vehicle safety by monitoring tire pressure and alerting drivers to potentially unsafe conditions;
Skirts - they are used to improve the aerodynamics of trucks and trailers, reducing fuel consumption and environmental impact;
Disc brakes - they are a key component of a vehicle's braking system and play a crucial role in slowing down or stopping the vehicle safely;
Air ride - it replaces the traditional coil or leaf springs with air springs, providing an adjustable and comfortable ride while also allowing for load levelling;
After the information is added press Save. The trailer asset will appear in the trailer asset list.
Viewing the Trailer asset
The Trailer asset will be shown in the trailer assets list. To see more detailed information that can be edited press on specific trailer:
Another way to view the trailer is by pressing on the magnifying glass icon on the top of the screen:
After pressing on it the information about the trailer will be visible, with the map of the latest trailer GPS location:
Within the TMS, users have the capability to manage trailer documentation or paperwork using imaging features. This allows for the storage and access of all necessary documents related to trailers conveniently within the system;
To see notes and imaging press on the corresponding icon:
Viewing notes:
To delete the trailer or check trailer logs, press on the specific trailer and select whichever option is needed. The options are located on the bottom of the window:
When pressed on logs, the recent actions will be shown:
As of now, trailer maintenance cannot be logged. There is a feature to log truck maintenance, more information about it can be found here.
Trailer statuses
Trailer status field shows what is the current state of the trailer. The status can be changed manually (press on trailer status on the bottom of the window), or after various events - automatically:
Abandoned - this status indicates that the trailer has been left behind by the driver. This status can only be set manually;
Available - this means that the trailer is available and is ready to use. The status can change automatically as well as it can be changed to and from manually;
Deadhead - when the truck is assigned to the deadhead stop, the status of the trailer changes automatically to deadhead. When the trailer is deleted from the stop, or the stop is deleted from the leg, the status becomes available. When the deadhead stop is completed, the trailer status changes to in use;
Inactive - this status means that the trailer is entered in the system but is not yet called into service. It can only be changed to and from manually;
In use - the status indicates that the trailer is in use right now. The status always changes automatically when the order is started;
In the shop - this status indicates that the truck is at the repair shop. It can only be changed to and from manually;
In the shop on road - this status indicates that the truck is at the repair shop on the road. It can only be changed to and from manually;
Preloaded - when a trailer is assigned to an order, but the order has not got a driver/trailer assigned yet, it is assumed that the trailer is preloaded with the load. On such event, status changes automatically. When an order, stop or trailer is deleted from a stop, the status automatically reverts to available. After the stop with an assigned preloaded trailer has been started, its status automatically changes to in use;
Terminated - this status means that the trailer is withdrawn from the service, or is no longer in use for its intended purpose. The status can only be changed to and from manually;
Unloading - when a trailer is dropped off at a client, its status automatically changes to unloading and stays that way for 48 hours (48 hours term is used because usually that's how long it takes to unload a trailer on average). After that, it automatically changes to available.
Utilizing trailers
10 Speed TMS offers features for optimizing trailer utilization and maximizing fleet efficiency;
The trailer usage can be accessed and seen in reports section;
Press on reports and select operations:
Here select trailers and report about trailer usability will be seen:
In addition to that, average trailer dwelling days can be seen:
These reports give insight information on trailer utilization, it helps to maximize fleet efficiency;
To optimize fleet utilization, monitor trailer statuses and plan orders accordingly using the trailer map view functionality.