Expenses management can be accessed by pressing on the bill icon on the bottom of the screen in the driver app.
The driver will see three expenses tabs:
In progress;
Approved;
Paid;
Under the IN PROGRESS tab, the driver can add expense by clicking on ADD EXPENSE button:
When pressing the button, a new tab will pop up, where information about the expenses needs to be added:
Firstly, the order needs to be referenced - choose the order, during which the expense happened, from the order dropdown list.
Document type has to be chosen from the drop down list:
Deposit;
Fuel Receipt;
Lumper Receipt;
Parking Receipt;
Postal Expenses;
Repairs;
Scales;
Supplies;
Toll Receipt;
Wash.
Add the amount of sum spent in the next window;
Add the documents related to the expenses by pressing blue plus icon;
When the documents are added and the information is filled out press SEND DOCUMENTS:
After that, the documents will be sent to the responsible manager and will appear in the TMS. The status of the expense will be presented as awaiting approval:
Multiple expenses can be added for one leg/order if needed;
When the Expense is approved by the responsible manager the expense will be shown under the APPROVED tab:
After the billing department pays out the expense and marks it accordingly in the TMS, the expense will appear in PAID tab:
Drivers can view the history of all submitted expenses. Paid expenses are listed under the Paid tab, approved expenses appear under the Approved tab, and expenses that are rejected or awaiting attention from the responsible manager are displayed under the In Progress tab.
Drivers are notified of rejected expenses or requests for additional information through the communication method agreed upon by the company. Notifications can be sent via SMS, email, the 10 Speed driver app, or through a phone call.