Payable term refers to the money a company owes to its suppliers, vendors, or creditors for goods and services received. It represents the outstanding payments the company needs to make to fulfil its obligations. Accounts payable are recorded as liabilities on the company's balance sheet until the payments are made. The payables screen shows all the accounts payables. It is used to manage payables of any kind of expense in the company.
Accessing Payables screen
Payables screen can be accessed by pressing on Billing and selecting Payables. The number 843 indicates the number of open payables at the time:
Upon pressing on it new information will be presented;
All items on payables page are listed in chronological order based on their addition date. This arrangement ensures that the most recently added items appear first, making it easier to track the latest updates:
On the top of the screen filters can be selected to make the management of the payables easier;
Paid payables can be filtered;
Open payables can be filtered;
Approved payables can be filtered;
Company can be filtered out by selecting company filter - select the company from the dropdown list;
If a specific payable is needed, it can be searched using the search bar on the top of the screen.
Adding a new payable
The payable can be added in two ways:
The driver can add the expense when delivering an order in the driver app;
The payable can be added by the driver manager in the TMS:
To add a new payable press on Add payable on the top of the screen;
A new window will pop up where the information about the payable has to be entered:
Select the Expense type from the list. More information about the expense types can be found here;
Enter the Amount of the expense;
Enter the Reference of the expense;
Select the company Account from which the payable will be paid;
Select the Company from the dropdown list;
Select the Order number;
Select Truck;
Select from the Owner or the Driver;
When the information is added press on Save.
When the payable is added it will be shown in the list of all payables;
More details about the payable can be accessed when pressed on a specific payable;
It can be edited when pressed on Edit;
The status of the payable will be shown on the bottom of the screen. It can also be changed from there:
Open - the payable is undergoing the approval or denial process;
Approved - the payable is approved by the responsible department;
Paid - the payable is paid;
Cancelled - the payable was not approved and cancelled by the responsible department;
The payable can be deleted if it is not relevant by pressing on the trash can icon on the bottom;
Under the driver tab information about the driver will be presented;
Driver code;
Driver name;
Address;
City;
State;
ZIP code;
The imaging of the payable can be accessed by pressing on the gallery icon:
As of now 10 Speed TMS can only handle payables in US dollars. If a driver uploads a check from Canada or Mexico, it must be converted to USD, and the amount must be entered manually. Payroll will double-check these entries and correct any mistakes if necessary.